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The top receipt scanners can manage documents that are larger than a typical letter or legal-sized papers. They can also scan to multiple places, such as special folders for files and email folders, fax machines, cloud storage, and USB memory space.
There are many options to choose from scanners with high resolution for improved text and images to smaller models designed for professionals who travel to scanners that come with a variety of software functions.
Whatever your company’s needs are these are the top scanners for receipts.
Best Overall: Brother DS-940DW
The compact Brother DS-940DW scanner measures 12.6 by 2.5 inches x 1.8 inches. It weighs 1.5 pounds making it the perfect size for slipping into backpacks or laptop bags. It features single-pass duplex scanning as well as speeds as high as 16 pages per minute (ppm) which means you can complete sales receipts and order forms in a matter of minutes. Also, you can scan receipts that are up to 72 inches long at 600 dpi. This is ideal for return and warranty documentation.
In addition to a built-in battery, It also comes with a USB 3.0 cable that can be used for an unplugged connection in the event of. The scanner can scan documents for specific files, email addresses as well as microSD memory cards using the reader slot that is included. The scanner for receipts is compatible with Windows and Mac OS-, macOS, and Linux-based systems, which means that you will not experience any issues connecting.
Best for Portability: Brother DS-640
One of the top mobile scanners available, the Brother DS-640 measures 11.8 x 2.2 inches x 1.4 inches. It weighs more than 1 pound. It can scan up to 16 ppm in black-and-white as well as color. It also can scan to locations of files as well as email and cloud storage services to allow for ease of organizing. The cable for USB 3.0 cable is used to connect the scanner with your Windows or macOS- macOS or Linux-based PC for power and file transfer.
With resolutions of 1,200 dpi, it is possible to scan and digitize receipts that measure up to 72 inches in length warranties, and contracts including ID and business cards with great clarity and detail. The software included comes with programs that allow users to make minor changes like color and text optimization as well as convert scans to customizable Microsoft Word documents. The receipt scanner is Energy Star certified, so it will not drain the battery of your laptop.
Runner-Up, Best for Portability: Epson WorkForce ES-50
Small and light Light and compact, lightweight and compact, the Epson WorkForce ES-50 is another great option for professionals who travel. It can scan single sheets within 5.5 seconds and as high as 10 ppm, allowing you to quickly complete contracts and receipts as well as other paperwork with ease. When you manually feed individual sheets of paper, this scanner features an auto-feed feature that keeps the rollers moving as you load the paper. It can scan multiple pages onto one pdf, Word document, or Excel sheet. It also utilizes a cable called a USB 3.0 cable for connecting directly to the computer Windows as well as a macOS laptop.
Additionally, it is possible to scan documents to specific locations or cloud storage providers like Dropbox, iCloud, and Google Drive. The receipt scanner has software that lets you change the quality of the image between 600 and 1,200 dpi Enhance text and colors, as well as instantly remove the empty page from your documents. This scanner is also constructed from recyclable materials and has a sleep mode that helps you save energy.
This document scanner can scan at 60 ppm and comes with an automatic feeder for 100 sheets along with integrated anti-jam technology. With the 8-in touchscreen, you select the resolution of 200 to 600 dpi. Select either duplex or single scanning or scan in color black-and-white or greyscale and select a place where you can scan your document. You can also label and categorize documents using the scanner.
Built-in WiFi and Ethernet connectivity You can scan receipts and fax them to mail, USB memory storage, or cloud storage without having a computer. It is possible to use the Raven cloud service allows you to edit documents and search for files using titles and keywords. In addition, the included editing software supports enhanced text recognition as well as enhancement, resulting in clear, crisp copy even for notes written by hand. The receipt scanner is 12.4 8.2 x 8.2 7 inches.
Best Desktop Scanner: Fujitsu ScanSnap S1300i
With dimensions of 15.8 inches by 7.8 and 5.8 inches at 15.8 x 7.8 x 5.8 inches, the Fujitsu ScanSnap makes an excellent desk scanner that is compact and small. It has a 10-sheet automated document feeder that can manage receipts and other documents up to 34 inches and can scan in color, black-and-white, and greyscale with speeds up to 12ppm. Single-pass duplex scanning allows you to send documents that are two-sided to a particular location for files, email cloud services, or USB memory storage devices. It is also possible to convert the scans into searchable and editable Word, PDF Word, or Excel documents.
This receipt scanner comes with an optical resolution of 600 dpi to ensure crisp, clear text and precise colors. It’s also powered by the AC wall adapter as well as a USB cable that can be connected with the Windows and macOS laptop to provide energy. Plus, it’s Energy Star-certified, which means it has energy efficiency and low power consumption.
Best Software Features: Brother DS-720D
The Brother DS-720D scanner is equipped with an entire suite of applications to organize important paperwork and make it easy to access. It comes with Brother’s exclusive BR-Receipts program, which converts the images you scan into editable and searchable documents in PDF, Word, and Excel documents. You can also export photos for Quicken as well as Quickbooks. Additionally, it includes Presto! Bizcard and Pagemanager software for databases to make organized folders for your documents.
With single-pass duplex scanning, it is possible to scan at up to 8 ppm and a resolution of 1,200 dots per inch for precise text and ultra-clear images. Additionally, there are sheet protectors to make smaller receipts as well as ID cards and small business cards. The scanner can be connected to the computer on your Windows or macOS laptop using the USB cable to transfer files and power.
Related: The Best Photo Scanners
Best for Mac Users: Doxie Q
The scanner is specifically designed for use macOS or iOS devices designed for use with iOS and macOS devices, the Doxie Q scanner has an auto-collapsible, eight-page document feeder, which can scan several pages simultaneously in either 300 or dpi. Manual feed slots can print single sheets in 7.5 seconds. With Wi-Fi integrated scanning, you can upload receipts and documents to cloud storage and file locations as well as USB memory space without the need for computers.
The constructed-in SD card slot allows you to save and scan images as well as documents to be edited and organized as well. The receipt scanner comes with a battery rechargeable which provides up to 1,000 scans on a single charge (almost 2.5 minutes of uninterrupted use from a single charge). It also lets you connect every device so that you can easily locate JPEG, PNG, or PDF scans on your tablet, laptop, or mobile. Additionally, the scanner is bundled with a handy travel case to shield it from harm.
Best for Speed: Brother ADS-2200
This scanner from Brother can take on large piles of receipts in a short time. With single- and two-sided scanning it can scan 35 pages or 70 photos, per minute at either 300 or 600 dots per inch. The feeder with 50 sheets lets you scan several sheets simultaneously.
If you are frequently dealing with sales receipts or invoices this scanner can handle documents as long as the length of 196 inches. The software package included allows users to scan images and documents into designated storage locations including mobile devices, email, as well as USB memory storage for simple management. It also includes an automatic blank and background removal, in addition to the ability to de-skew images for precise text and image positioning. The Energy Star scanner can be connected to your Windows, Linux, or macOS computer using the USB to transfer files.
In the field of the receipt scanner, Brother has been the industry-leading brand, and its DS-940DW (view on amazon.com) is ideal to use at your office or for use on the move. With duplex scanning and fast 16 ppm speed, this is a compact and powerful device at an affordable price. If you’re in the market for high speed, a variety of features, and a stunning touchscreen, the Raven Pro Document Scanner (view on amazon.com) is worth the price.
What to Look for in a Receipt Scanner
Do you need something portable or something that could rest on your desk at work? What size documents do want to scan? The other factor to consider is weight, particularly if you’ll carry it around.
The speedier your scanner is, the more you’ll be charged. Think about the amount it is that you value. If you’re just putting through an occasional invoice or contract through, then a little longer isn’t likely to cause much concern. For daily scanning, make sure you pay attention to the ppm while looking at models.
If you are scanning lots of documents with multiple pages it is important to be aware of the number of pages you can load into the auto-feeder in one go to take it out and leave.
From duplex scanning to touchscreens, to software that integrates with other programs you utilize consider which features could simplify processes and help you stay organized. Then, you can figure out which features merit some extra dollars.